Office Manager

Main Areas of Responsibilities and Key Activities
1. Operational excellence:
- Drive service and process simplification and enhancement.
- Work with different process/system owners to adopt/develop the most appropriate tool and process to be used in facility management areas.
- Ensure the readiness of the team in delivering optimum facility management services.
- Manage to ensure facility management procurement to be carried out effectively & efficiently.
- Engage to get the best of service providers in delivery of optimum services
2. Company policies:
- Recommend, communicate and implement facility management policies, procedures and guidelines.
- Establish and maintain tracking which verify the integrity of all systems, processes and data e.g. contract management etc.
3. Service management:
- Oversee the delivery of facility management services: Reception, Office purchase and maintenance, Travel management, Canteen operation, Office cleaning & gardening.
- Manage HCMC‘s office asset, including replenishment and write-off, oversee the asset management of other sites.
- Ensure facility management’s asset to be maintained properly and consistently in physical and tracking system.
- Take charge of special purchase, printing and delivery, including but not limited to Diary, Tet gift.
4. Office leasing & renovation:
- Take charge of offices’ leasing, renovation and operation, including Contract negotiation and management, insurance, space/ workplace and moving management.
- Manage office safety and security. Ensure all guidelines, standards, building’s requirements to be observed and maintained effectively.
Identify office’s improvement and maintenance needs; co-ordinate with service providers and related users (if applicable) for maintenance.
5. Team management:
- Organize and lead the subordinates’ activities
- Define development measures to develop subordinates’ competencies.
- Resolve discipline and handle grievance.
- Be responsible for cost center budgeting and management of the relevant facility management costs.

1. Education: Degree, preferably in Business Administration
2. Working Experience: Min 5 years relevant experience in MNCs with at least 2 years in leadership position. (at least 300 staff-company size)
3. Technical & Professional Knowledge:
- Good knowledge of office administration/ management; sourcing and managing service providers.
- Good English and computer skills (Microsoft office)

- Chăm sóc sức khỏe
- Discount tại các chi nhánh Sala

Viet Thai International JSC (VTI) was established in 1998 and today has grown to one of the largest consumer marketing and multi-unit retail operators in Vietnam.

The Company’s vision is to play a significant part in improving the quality of life for Vietnam’s rising middle class.

Over the past decade, VTI has been instrumental in shaping the country’s modern retail and branding environment. This is through a portfolio of Company-owned brands such as Highlands Coffee, Pho 24. Additionally, VTI represents leading international brands including Hard Rock Cafe, Swarovski, , ALDO Shoes & Accessories...

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