Executive Assistant to Chairman

This position serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Chairman.
The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
1. General Administrative support
- Establish and maintain a professional management office that oversees all activities under Viet Thai International worldwide.
- Assist in moving the Chairman agenda forward, organize and maintain the Chairman’s diary, making appointment, prioritize his agenda and all subsequent follow-ups.
- Anticipate and optimize the Chairman’s travel arrangements, arrange complex and detailed travel plans and other logistical needs, and for the Chairman’s VIP guests.
- Screening telephone calls, inquiries and requests, composing and preparing correspondence, handling them when appropriate, and welcoming the Chairman’s guests
- Maintain the Chairman’s administrative files: signatories, contacts, corporate templates, SOP manuals, reports, etc…
- Ensure meeting agendas and minutes are prepared for all meetings attended by the Chairman.
- Ensure proper follow-up the execution of the Chairman’s instructions and mandates.
- Maintain a strong communication channel between Chairman and relatives parties; liaise with clients, suppliers, advisers, shareholders, inter-company directors and other staffs
- Drafts reports, letters, proposals, speech; prepares, coordinates oral and written communication
- Communicates directly on behalf of the Chairman with Board of Directors, investors, business stakeholders and others on matters related to programmatic initiatives as directed.
- Track, review, and summarize periodic reports from all Business Units and Functional Departments.
- Support the Chairman and other managers with presentation materials, format; designing and producing documents, briefing papers, reports and presentations
2. Business Administrative support
- Research and compile briefings on general economic trends, macro-economic conditions, government, legal, industry information, tax implication, specific companies and topics for the Chairman prior to travels and meetings
- Do an initial review of all suggested proposals, highlight any items for the Chairman’s immediate attention with respect to information gathering from external parties
- Coordinate and organize major corporate events.
- Business development projects coordination
- Will have access to important information and will be expected to keep all such information strictly confidential
- Provide extended support to Group Executive Committee members as needed.

- The ideal Executive Assistant will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
- He/ she will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
1. Education: Bachelor degree in Business Administration or higher
2. Experience
- At least 6 years progressively responsible experience in a secretarial role of which 3 years as a PA preferably to C - level executives
- Experience or technical expertise in business particularly with Finance, Marketing, and Operations
- Experience working with development and fundraising programs to increase donor contributions and funding sources is plus
- Experience with social sciences background and an interest in national and global issues
3. Work related skills
- Excellent at English & Vietnamese both written and verbal communication
- Proficiency in using Microsoft Office (Word, Excel and Power point)
- Excellent writing, editing, grammatical, organizational, and research skills
- Ability to conduct research and present data in a succinct and well-written manner
4. Soft skills
- Detail-focused and careful characteristic
- Strong sense of ownership and responsibility with a pro-active mindset.
- Persistent and able to thrive in an entrepreneurial environment.
- Strong interpersonal and cooperation skills.
- High level of maturity and professional work ethics.
- Excellent management, time-management, and problem-solving skills
- Highly flexible and able to work under heavy time constraints, pressures, and other limitations.

- KPI review & bonus
- AEON Insurance
- Internal Training

Viet Thai International JSC (VTI) was established in 1998 and today has grown to one of the largest consumer marketing and multi-unit retail operators in Vietnam.

The Company’s vision is to play a significant part in improving the quality of life for Vietnam’s rising middle class.

Over the past decade, VTI has been instrumental in shaping the country’s modern retail and branding environment. This is through a portfolio of Company-owned brands such as Highlands Coffee, Pho 24. Additionally, VTI represents leading international brands including Hard Rock Cafe, Swarovski, , ALDO Shoes & Accessories...

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