Executive Assistant to Regional IT Director (Asia)

Administration
- Preparing reports by collecting and analyzing information
- Maintains office supplies inventory by checking stock to determine inventory level, placing and process orders for out-of- stock items
- Manage and maintain Regional IT Director schedules, including scheduling travel and conferences, making appointments, meetings and making changes accordingly
- Overseeing administrative policies within an organization and within the office; recommending changes as appropriate
Communication
- Contributes to team effort by supporting related tasks/documents as needed
- Coordinate internal & external meetings/appointments/communication and provide necessary follow up
- Collect and consolidate feedback and information from the team, report to Regional IT Director when necessary
Team Management
- Responsible for scheduling and arranging for Team Building activities
- Setup and ensure that meetings for team management are setup and done : One on One,
- Performance Appraisal, Team meetings (global and for each department within the IT Team)
- Responsible for executing on the Best (IT) Place to Work policy : Best (IT) Place to Work
- Track the team spirit.
- Report issues and success.
- Suggest improvements or change to maintain a great team spirit.
Budgeting & Reporting
- Create presentations & prepare statistical reports as directed
- Compare actual budget of each of reporting period
- Manage and maintain budget plan for costing and headcount
- Prepare and distribute reports as directed by Regional IT Director
- Coordinate with Finance, assist with budget preparation
Purchasing
- Prepare monthly purchase reports : hardware and licenses
- Compare and comply purchase request to IT Purchase policy
- Coordinate with HR, Finance, Procurement to maintain timely and accurate documentation
- Record and keep tracking all hardware and service contracts
Recruitment
- Coordinate with HR department to schedule interview
- Contribute to the shortlist with the Regional IT Director
- Been part of the interview panel to provide feedback on candidate behavior.
Projects
- Coordinate various projects during FLG transition
- Coordinate hardware standard, cost allocation and plan, system standard unification and deployment
- Manage the domain names purchasing, renewal and escalation to Infrastructure for Technical setup.

Qualifications/ Memberships:
- University degree or above.
- Minimum 4 years relevant working experience.
Experience:
- Strong knowledge in secretary work
- Independent and possess strong interpersonal and communication skills.
- Careful, high responsibility, hardworking, initiative, independence working, able to work under pressure & good management skills.
- Have an extremely positive/cheerful can-do attitude
- Good team player, proactive character and able to multitask.
- Excellent command of English and advanced PC skills.
- Long-term, confidential and commitment
Personal Requirements
- Belief that outstanding customer service is the key to success
Self-motivation
- Develops effective working relationships
- Positive attitude and takes responsibility for their own actions
- Willingness to undertake personal and professional development
- Willingness to attend corporate events outside of normal working hours
- Willingness to take on board Fitness and Lifestyle Group’s Core Values.

- Personal Accident Insurance 24/24
- 12 annual leaves per year
- Free membership of California Fitness & Yoga

Company Name: California Fitness And Yoga Centers
Company Size: 1000 – 4999
CHÚNG TÔI MUỐN CHỨNG MINH RẰNG ĐỂ CÓ ĐƯƠC CUỘC SỐNG TỐT VÀ LÀNH MẠNH HƠN, BẠN KHÔNG NHẤT THIẾT PHẢI TUÂN THEO KỶ LUẬT THÉP HOẶC PHẢI HY SINH; THAY VÀO ĐÓ, CHỈ CẦN ĐƯA VÀO LỐI SỐNG CỦA MÌNH NHỮNG THÓI QUEN GIÚP NÂNG CAO CHẤT LƯỢNG CUỘC SỒNG, ĐỒNG THỜI GIẢM THIỂU NHỮNG THÓI QUEN KHÔNG CÓ LỢI.
Năm 2007 California Fitness & Yoga trở thành công ty thể dục thể hình quốc tế đầu tiên và lớn nhất ra mắt tại Việt Nam. Với sứ mệnh “Làm Cho Cuộc Sống Tốt Đẹp Hơn”, California Fitness & Yoga không chỉ đơn thuần giống như bao phòng tập thông thường khác. Đây là trung tâm của phong cách sống năng động, nhằm truyền cảm hứng, mang lại niềm vui sảng khoái cũng như nguồn sinh khí mới cho cộng đồng.

Đây là nơi hội tụ của việc luyện tập, thời trang và giải trí trong một môi trường lành mạnh, tràn trề sinh lực. Từ âm nhạc và ánh sáng cho tới các trang thiết bị hiện đại và đội ngũ huấn luyện viên đẳng cấp quốc tế, mỗi chi tiết đều được chuẩn bị một cách tỉ mỉ và công phu, nhằm mang lại những trải nghiệm tích cực và tuyệt vời nhất cho khách hàng.
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