Executive Assistant / Personal Assistant to CEO

Overall purpose of the job: The Executive Assistant shall provide responsive, effective and efficient administrative support of a highly confidential and sensitive nature to the CEO. He/she is expected to be fiercely loyal, committed and dedicated and to possess the highest level of integrity. By always staying one step ahead of the CEO, he/she ensures that the CEO is productive and focused. Ultimately, to be successful in this role, the Executive Assistant must be a pleasure to work with, have utmost flexibility, have the energy to keep up with, and uncompromisingly deliver a top-notch professional service to the CEO.
Administrative support including but not limited to:
- Calendar management in a sophisticated manner, knowing what and when to prioritize, while troubleshooting conflicts with little guidance; when necessary, use judgments and make recommendations to ensure smooth and effective use of time
- To-do list management
- Rolodex management
- Complex logistical support and be on standby during travel times to quickly address any last minute changes or cancellations
Meeting preparation
- Draft agenda and desired outcomes
- Brief participants ahead
- Prepare materials and facilities ahead
Documenting support including but not limited to:
- Error-free, concise and eloquent note taking
- Error-free, prompt and tidy document drafting and word processing
- Document control (physical and digital)
- Proof read documents to ensure accuracy, completeness and adherence to company formats
Communication support: Receive incoming calls and correspondence, handle them with sensitivity and sound judgment, all the while maintaining grace, sophistication and professionalism
Follow up and coordination support
- Follow up with other executives and support staff on outstanding tasks to ensure a high performance and execution-oriented work environment
- Assist with onboarding of new direct reports of the CEO and track progress throughout induction period
Serve as gatekeeper of CEO’s office vis a vis people and documents
- Review, determine priority and route incoming requests and correspondence
- Screen materials and reports to ensure compliance, accuracy and completeness prior to arranging for signature
- Refer matters to appropriate departments and/or executives for action or solution
Perform other duties as assigned from time to time

Bachelor’s degree in business, economics, finance/accounting OR communications, public relations, English, international studies
Minimum 3 years working experience in English-speaking environment in administrative, secretarial or client service capacity
Willing to work outside of ordinary business hours
Commit to be reachable at all times
Language skills: Fluent in written and spoken English
Writing skills: Business correspondence writing
Note taking skills: Demonstrated experience recording accurate minutes of meetings and overall pen to paper habits
Computer skills: Proficiency in Word, Excel, PowerPoint and Outlook
Organizational skills: Excellent organizational skills and multi-tasking abilities
Ability to work to deadlines and under pressure
Interpersonal skills: Excellent interpersonal skills with the ability to work effectively with colleagues from all levels
Committed, dedicated, confidential, loyal and honest
Positive attitude
Good planning and follow up skills, problem solver

- December bonus + performance bonus
- Laptop
- Discount for all services

L Concepts was born out of a desire and passion to do great things in the F&B space by developing and offering unique gastronomic experiences. L Concepts currently owns and operates a collection of lifestyle concepts and restaurant brands including L’Usine and ‘NAMO. Driven by ITs vision to be a leading player in the premium casual dining segment, L Concepts continues to focus on innovation and operational excellence as part of ITs strategy. L’USINE & NAMO là chuỗi nhà hàng chuyên về các món Tây thuộc L Concepts Group. Hiện tại, LUSINE & NAMO đang tìm kiếm thêm những đại sứ - người sẽ mang hương vị văn hóa ẩm thực phương Tây đến gần hơn với nhiều thực khách.

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