Personal Assistant Division Director

[Objective]
- Provide administrative support to ensure smooth running of the office and efficient work of division director. Supports work of division via ensuring fulfillment of admin tasks as well as assisting in staff management, project management, project controlling and similar. Familiar with a variety of the fields concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
Reporting participation: Division Director
[Key Responsibilities]
- Organize and schedule meetings and appointments
- Assist in the preparation of regularly scheduled reports
- Research and creates presentations
- Generate reports
- Handle multiple projects
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Organize travel arrangements for senior managers
- Write letters and emails on behalf of other office staff
- Take accurate minutes of meetings
- Coordinate office procedures
- Reply to email, telephone or face to face enquiries
- Develop and update administrative systems to make them more efficient
- Resolve administrative problems
- Receive, sort and distribute the mail
- Manage staff appointments
- Photocopy and print out documents on behalf of other colleagues

[Background]
- University Graduate - major: Business Administration, Economics or similar
- Experience: Min. 2 years of experience in similar job/position
[Skills]
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office

- KPI Bonus
- 15 - 20 days
- 13th month salary